Rental Guidelines

Uses

The Lussier Family Heritage Center was built and funded to interpret the human and natural heritage of Lake Farm Park, the Lewis Nine Springs E-Way, and the surrounding region. This multi-use, educational, and interpretive facility will serve a diverse population in Dane County by providing opportunities for youth and adult learning, volunteerism, outdoor recreation, and special events. The following policies have been established to assure fair usage and maximum enjoyment. Your observance of these policies and regulations is greatly appreciated.

Any group who uses the Lussier Family Heritage Center is responsible for ensuring compliance with the Americans with Disabilities Act of 1990 and all other applicable federal, state and local laws.

Back to Top User Group Classifications

Rental rates vary according to the user group classification. Groups are defined as either conservation/heritage, volunteer, public, civic or social organizations, governmental, or private.

  • Group I - Land and Water Resources Department, Adult Conservation Team, Parks Support Groups, and other Dane County departments per written agreement on file. This group pays no deposits or fees Monday through Friday for up to one use per month. Thereafter they will follow the Group II fee schedule. All group I users are required to pay a $45.00 setup fee for use of the facility, unless doing their own setup.
  • Group II - Local City, County, State, and Federal governments engaged in non-fundraising business meetings or events. (See Fee Schedule)
  • Group III - 501C Non-profit groups, neighborhood associations, volunteer-based community groups, and civic organizations, which are not using the facility for a fundraising event. (See Fee Schedule)
  • Group IV - Private individual or group events, such as parties, weddings, or business meetings. For-profit businesses or organizations. Groups I, II and III who rent the facility to engage in for-profit or fundraising activities. (See Fee Schedule)

Back to Top Description of Facility

The Lussier Family Heritage Center is an air conditioned, multi-level building located within the Capital Springs Centennial State park and Recreation Area, Lake Farm Park Unit. The upper-level room is carpeted with cedar paneled walls and room darkening shades. The 1,000 square foot reception area, with stone fireplace, may be used along with this room.

The lower level, also carpeted, has a rustic cedar d├ęcor and opens up to a walkout brick patio with picnic tables; children's play equipment and access to nature trails that meander through the park's grasslands and sedge meadows.

Back to Top Lussier Family Heritage Center Grounds

The area outside of the Center may be used in a variety of ways. All applicable rules for renting and reserving the Center will apply to rental of the grounds unless otherwise specified. (All applicable rules for governing Dane County Parks will also apply to the Lussier Family Heritage Center grounds).

Back to Top Scheduling Policy

  • A. Reservations Reservations are required by all groups wishing to rent the Lussier Family Heritage Center. The Center is available for rental 7 days a week. All reservations are made by calling the Lussier Family Heritage Center Office at 224-3604, Monday through Friday from 8:00 - 4:30.
  • B. Fees, Deposits And Forfeitures All fees are billed immediately after the reservation is made. Fees are payable by CASH, CHECK, VISA or MASTERCARD. There is no down-payment process. Checks should be made payable to the Lussier Family Heritage Center and returned with the signed contract.

    A key/building deposit of $250.00 is required for all evening and weekend events. The key and room deposit will be refunded within 10 working days after the event if the key has been returned and the building left in good condition, not requiring extra clean up. Extra clean up will be charged to the users and be deducted from the room and key deposit fee. If charges are more than $250.00, the user will be billed the additional charges.
  • C. Cancellations If a cancellation occurs for any reason, all fees paid shall be returned, less 20% to cover the cost of administration. The only exception to this policy will be if a cancellation occurs within two months of the reservation date, which shall cause the entire amount of all fees paid to become forfeit, unless the reserved space is rented to another individual or group for the same time period.

Back to Top General Rules and Regulations

  • A. Curfew All events must end by 10:00 PM during the week. All weekend evening events must conclude by 11:00 PM. Users are allowed 45 minutes for clean up after the event.
  • B. Smoking Policy There is no smoking in the Lussier Family Heritage Center. Guests that wish to smoke may do so on the deck or grounds.
  • C. Caterers Policy You may contract directly with the caterer of your choice. Caterers not on our approved list must complete a Caterer Contract two weeks prior to your event or pay a fee of $50 for use of the kitchen.
  • D. Use of Kitchen The kitchen area may be used by lessee and caterers. The facility is solely a prep area and cannot be used for major meal preparation. Caterers will share in the responsibility for the use of the premises. Users who need to use the kitchenette (for un-catered events) will be charged a fee of $25.00.

    It is expected that the kitchenette will be left in the same condition it was in before the schedule event. Any damages or extra cleaning will be billed to the users.
  • E. Alcoholic Beverages The consumption of alcoholic beverages is permitted during scheduled events. A beverage permit ($25 fee) must be on file with the Facility Manager one week prior to your event. Serving of alcoholic beverages must end by 8 pm Sunday, 10 pm Monday through Thursday and 11 pm Friday and Saturday. Sale of alcoholic beverages is not allowed on premises. (See Alcohol Beverage Permit)
  • F. Storage In general, storage of any equipment or other accessory items belonging to quests beyond the rental-reserved time is not permitted.
  • G. Decorating The use of nails, screws, tape, tacks or the like to fasten decorations or other materials to walls, doors or from the ceiling is strictly prohibited. The use of glitter, confetti, smoke/fog machines are not allowed.
  • H. Candles Candles are allowed only if the flames are enclosed in a glass covering.
  • I. Cleaning Lessee will be responsible for mopping up spills (beer, pop, etc.), for all damages to building and furniture, and any extra cleaning. Lessee will be responsible for removal of their tablecloths, wall decorations, and other personal equipment.

    Additional cleaning charges due to RED WINE spills on carpet will be deducted from the building/key deposit or billed to the user.

    All recyclable cans and bottles should be discarded in the receptacles marked for cans and bottles. All other disposables shall be place in the trash receptacles provided or, if necessary, additional garbage bags, and placed in lobby area.

    On departure, all lights are to be turned off (including bathrooms, entrance way and halls) and all doors are to be locked.
  • J. Outside Contractors and Rental Items Services by outside contractors are subject to approval by the Lussier Family Heritage Center, (cakes, flowers, bands, DJs, etc.) and may be allowed subject to scheduling conflicts with other events. We cannot accept responsibility for any products or services by outside vendors, but will happily work with them to make your event flawless. You will be responsible for submitting a list of contractors for approval 2 weeks in advance of function.

Back to Top General Information

Payment is by CASH, CHECK, MASTERCARD or VISA. Please make checks for reservations fees payable to Lussier Family Heritage Center. Mail to:
Lussier Family Heritage Center
3101 Lake Farm Road
Madison, WI 53711

For information, please call (608) 224-3604
Monday through Friday
8:00 a.m. - 4:30 p.m.
Fax: (608) 224-3607
Email: heritageCenter@countyofdane.com

Back to Top Review and Amendment Procedure

It is recognized that as conditions change these "Policies and Procedures" will need to be reviewed and possibly amended to reflect those changes or to address omissions, which have become apparent. At such time the Dane County Parks Commission shall review any proposed amendment and make a recommendation regarding the change.

Revised: April 15th, 2010